Bulk faxing communication tips

Communicating to branches, contract workers, shift workers or anyone else without a fixed or work-based email address can be done efficiently and effectively with a fax broadcast service. Below are some tips to enhance that communication process.

Fax based communication tips

• Address each fax appropriately, whether to an individual or to a group.
• Schedule faxes for the right times, so the intended recipients are there to receive them and they are not left lying around to be lost.
• Be consistent — in the style of writing, the content and the timing. A routine is what gets faxes read.
• Consider the headline and the content. Be direct and focused; long-winded stories do not always get the message across.
• If several people need to read the fax, make sure it can be put on a noticeboard or copied as is.
• Avoid large images and colour. Stick to readable fonts such as Arial or Verdana and pure black and white, which also reduces ink and saves money.
• Check for spelling mistakes and grammatical errors.
• Sign off clearly, so recipients know where the fax came from and what action is required.
• Give a return fax number or process, so recipients have a means of providing feedback where that is appropriate.

Good communication processes are imperative to any organisation, to keep people motivated, informed and up to date. Fax-based communication has its place alongside other technologies and should be used where it fits, to deliver reports, results, messages, news or information.

For that you need a reliable internet fax service. More on sending faxes from your email, the top 5 uses, or talk to us about a trial.